Last Modified: 9/13/2020
Location: FL, PR, USVI
Business: Part A, Part B
1. Have you checked claims status via SPOT or the IVR?
2. Do you have a SPOT account? If not, get one
4. Have you reviewed the remittance advice to find out why the claim was not paid, or not paid in full?
5. Is there an opportunity to do a clerical reopening?
Each month, thousands of medical providers send written inquiries to First Coast Service Options Inc. (First Coast) to check the status of an appealed claim. Unfortunately, many of these appeals and subsequent inquiries are submitted on claims that were ineligible for appeal. Because of this, many providers experience a delay in payment and exhaust valuable time as the process of giving each inquiry its due attention can take up to 60 days.
In fact, most of providers in this scenario would have received payment sooner had they used one of First Coast’s web tools before they mailed their request for a redetermination.
1. Check the status of the claim and reason codes first
Before requesting a redetermination (first level of appealing a Medicare claim), check current claims status via SPOT (Secure Provider Online Tool) or the Part B interactive voice response (IVR) system. In addition, review your remittance advice to find out why payment on a claim may have been reduced or denied.
2. Transposed dates of service and other clerical errors are easily corrected
Correcting information on claims returned as unprocessable (RUC) and resubmitting the claim is one way to avert lengthy delays in payment. Other claim issues can be resolved without having to request a redetermination or appeal. If a claim was accepted then denied, it is possible a clerical error could have occurred such as a transposed procedure or diagnostic code, inaccurate data entry of a provider number, a modifier, or the date of service. These errors can be corrected through a clerical reopening of the claim
In some cases, a claim may have been denied as a duplicate claim when it would have otherwise been paid had the correct modifier been submitted with it.
3. Your claim denial may have gotten caught up with a processing issue
As Medicare policy and procedures change, sometimes electronic processing of claims lags behind these policy changes. First Coast reprocesses claims brought to its attention when errors are made in the electronic processing of claims. First Coast offers a sortable table of current processing issues
that may have affected the processing of your claim. The table lets you know if any action is required on your part to have a claim reviewed when a processing issue affects it.
4. Check the status of your appeal
First Coast Service Options (First Coast) strives to ensure that the information available on our provider website is accurate, detailed, and current. Therefore, this is a dynamic site and its content changes daily. It is best to access the site to ensure you have the most current information rather than printing articles or forms that may become obsolete without notice.