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First Coast Service Options Inc.
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Last Modified: 2/9/2012 Location: FL, PR, USVI Business: Part B

CO 181

Procedure code was invalid on the date of service.

(THIS CODE IS NO LONGER VALID. RESUBMIT WITH THE CORRECT CODE)
Resources/tips for avoiding this unprocessable claim
This occurs when outdated procedure codes are billed.
In recent months there has been an increase in this RUC code due to e-Prescribing codes being submitted incorrectly. See the e-Prescribing (eRx) incentive code FAQ to verify which eRx code you should be submitting.
Data indicates that Current Procedural Terminology (CPT) code 90658 (Influenza virus vaccine, split virus, when administered to individuals 3 years of age and older, for intramuscular use) is being submitted by providers. Based on Change Request (CR) 7234, effective for claims with dates of service on or after January 1, 2011, this CPT code will no longer be payable by Medicare. The Centers for Medicare & Medicaid Services (CMS) has created specific Healthcare Common Procedure Coding System (HCPCS) codes and payment allowances to replace CPT code 90658 for Medicare billing purposes for the 2010-2011 influenza season. Click here external link to pdf to read Medicare Learning Network® (MLN) Matters article 7234 that addresses this change and lists the corresponding HCPCS codes.
Before submitting your claim, ensure you use the most current year's CPT codes.
Providers can utilize the First Coast Service Options Inc. (FCSO) PC-ACE Pro32™ software to avoid a returned claim. PC-ACE Pro32™ software is updated with the most current CPT codes, to ensure claims are submitted with a valid CPT code(s). The software does not implement or check against billing guidelines, but will help avoid a claim completion error. Click here for additional information on PC-ACE Pro32™.
Verify the procedure codes being billed are payable and allowed under the Medicare program for the date of service being billed.
Submit separate claims for services in different years of service. A procedure code valid in one year may not be valid in the other and will cause the entire claim to reject or deny.
The CMS provides quarterly updates to some procedure codes. Although the codes may be valid, they may not be valid for the dates of service you are billing.
These quarterly updates occur in January, April, July, and October. Be sure to check the CMS Healthcare Common Procedure Coding System (HCPCS) Quarterly update website external link
The FCSO PC-ACE Pro32™ software is updated with the most current CPT codes, to help you avoid submitting claims without a valid CPT code. The software does not implement or check against billing guidelines, but will help avoid a claim completion error. Click here for additional information on PC-ACE Pro32™.
The FCSO Medicare provider website has links addressing local medical coverage. Specific codes and data may be found within the local medical coverage Active/Future/Retired LCDs for indications and limitations of coverage or medical necessity.
Tip to correct the unprocessable claim
Resubmit the claim with a correct and current CPT code for the date(s) of service.
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Source: FCSO Education Action Team

First Coast Service Options (FCSO) strives to ensure that the information available on our provider website is accurate, detailed, and current. Therefore, this is a dynamic site and its content changes daily. It is best to access the site to ensure you have the most current information rather than printing articles or forms that may become obsolete without notice.